Customer Service Representative at Tokyo Academics

  • Entry-level
  • Anywhere
  • Entry-level
  • Anywhere

Website Tokyo Academics

Customer Service Representative

Remote / Work-from-Home

About Tokyo Academics:
Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future.
We are looking for a Customer Service Representative to provide administrative support for our Customer Success team. You can work remotely, but must be available during our regular business hours (10 AM – 7 PM Japan Standard Time).
What you will work on:

Responding to inbound customer inquiries/tickets with urgency and in a timely manner
Resolving client complaints via phone, email and social media
Creating and maintaining client accounts by recording account information, logging client interactions/feedback, and processing client requests
Looking for substitute tutors when:

Tutors transition out of Tokyo Academics
Tutors take leave/time-off
Tutors change their schedule/available times

Assisting in maintaining a seamless client experience when making changes to a client’s schedule or looking for substitute tutors
Monitoring frequently all internal and external communication channels to process any additional client requests
Managing and organizing large amounts of emails, calls, and internal messages daily
Resolving client issues by understanding and/or clarifying the issue, identifying root causes, and making the correct decision on when to escalate
Following internal communication procedures, guidelines, and policies
Conducting outreach to clients via phone or email to verify account information and to inform clients of deals, promotions, or new product offerings
Compiling reports on overall customer satisfaction
Remaining calm when customers are stressed or upset

Our ideal candidate:

Fluent in English (reading/writing/speaking)
Minimum 2 years of experience working in a customer support role
Able to respond to incoming requests with urgency and manage priorities across communication channels
Good systematic and organizational skills

Ability to quickly and effectively with team members in various time zone
Access to stable and lined internet connection with a minimum download speed of 20 mbps
High proficiency with Microsoft and Internet applications (Google Sheets, Docs, etc)
Comfortable with technology including Skype and other VoIP software to handle phone calls
Passionate about customer service and willingness to go the extra mile to engage customers
Thorough knowledge in multiple online cloud-based customer service software and global distribution systems (Hubspot, Zendesk, Amadeus, Sabre) is a plus


Competitive compensation package
Bonuses based on company growth
20 days of paid time off per year
Join a growing bootstrapped company with a lot of potential for growth
Autonomy to implement ideas and have a significant impact

Work hours:

Sunday – Thursday, 40hrs per week
Working remotely, but must be available during regular business hours (10am-7pm Japan Standard Time)

To apply for this job please visit

To apply for this job please visit

Contact us

Tokyo Academics

Related Jobs